The Facilities Director is responsible for planning and executing the program of campus maintenance, custodial services, construction, renovation, and security in a manner which protects the Academy’s investment in the facilities and which supports the school’s operating objectives and advances the school’s mission. Programs include all buildings and improvements, grounds and plantings, utilities and mechanical/electrical systems, parking, roadways, equipment, and vehicles. The Facilities Director serves as foreman, laborer, and contractor on Academy construction and renovation projects. The Director creates and maintains an annual budget. The Director reports to the Director of Finance and is a participating member of the Archmere management team.
Essential Job Functions
- Maintains mechanical, electrical, and controls systems. Coordinates and orders contracted services as needed to accomplish repairs not practically done by Archmere facilities staff.
- Uses manufacturer’ recommendations and job knowledge, establishes and carries out a planned/preventative maintenance program for the physical plant, all fleet vehicles, tools and equipment.
- Serves as project manager, assuring federal and state contract compliance, timely completion of tasks, and satisfactory sub-contractor performance on any Academy construction or remodeling projects.
- Develops and manages annual operating as well as capital budgets.
- Supervises and performs maintenance of buildings.
- Supervises and performs grounds maintenance, parking lot and walkway maintenance, snow removal and campus beautification.
- Serves as a member of the school’s crisis team; stays alert to all school safety issues.
- Acts as liaison with county and state officials, as related to fire, security, and occupational safety.
- Maintains a system of grounds and facilities supplies and assets inventory and accounting.
- Purchases work supplies and equipment as needed within the Academy’s purchasing guidelines.
- Supervises work of the Academy facilities staff and student workers.
- Supervises and performs work requested or needed on work orders.
- Assigns and supervises a training program for new Academy facilities workers and students workers.
- Familiarity with building automation software as well as card access systems.
- Insures that required internal and external inspection reports are prepared and filed within deadlines.
- Prepares plan, material lists, and estimates for Academy renovation projects.
- Under the direction of the Director of Finance, prepares the annual operating budget for the maintenance, special repairs, and capital improvement projects of the campus facilities annually.
- Serves as Academy liaison to tenants on campus.
- Maintains and enforces all applicable OSHA and assigned by the Director of Finance.
- Accomplishes other tasks as may be required and assigned by the Director of Finance.
- As a supervisor, the Director provides oversight and leadership to the Facilities Department. This includes, but is not limited to, identifying professional development opportunities, additional training, perform evaluations, and counseling of all departmental employees.
The Facilities Director manages the Academy facilities and custodial staff, which includes all full-time and part-time positions, as well as outsourced custodial and grounds maintenance contracts.
Preferred Education and Experience
- Bachelor’s degree in Engineering, Architecture, Facility Management, Construction Management, or related disciplines would be a significant asset.
- Experience in a senior facilities leadership role in a complex, multi-building campus setting such as an independent school, college, university, or hospital
- The following professional certifications, although not required, would be an asset. These include LEED AP, HVAC, ASHRAE, CEM, etc.
- Training in mechanical and electrical systems.
- Extensive experience with building systems and maintenance. Operations management, and grounds and turf.
- Minimum of five years of plant maintenance work experience in an academic or industry setting, including supervision and inspection of construction.
- Demonstrated ability to lead facilities projects from inception to completion on time and on budget.
- Demonstrated oral, written, and verbal skills with the ability to prepare and present effective presentations and communicate with a wide variety of constituents.
- Ability to make decisions decisively and collaborate across multiple departments.
- Progressive management experience, including direct supervision of a team.
Required Knowledge, Skills, and Personal Qualifications
As a key element of the position, the employee must possess leadership and management shills, as well as the ability to know when to utilize them. Also key are team building and team membership skills. The Facilities Director must also be able to work with a wide variety of academic and community groups and governmental agencies as a team player. The Director must have a valid driver’s license, carry Academy required liability insurance and have reliable transportation. The Director must possess or be able to work flexible hours, including evenings and weekends. The Director should possess or acquire First Aid, CPR, and OSHA certification. A pre-employment physical may be required. Archmere is a smoke-free campus.
The Facilities Director:
- Is a pro-active leader and works well without close supervision.
- Works well as a member of the team.
- Has strong communication skills; able to collaborate and be a team player.
- Values community and brings a spirit of enthusiasm and energy.
- Believes and lives the core values of the Archmere community.
- Possesses good communication skills, both written and oral
- Able to work evenings and weekends.
- Dresses and maintains self in a professional manner.
- Demonstrates knowledge and good judgment in matters of Academy policy and procedures.
- Able to help groups develop strategic plans.
- Excellent problem-solving, conflict resolution, group planning, and decision-making skills.
- Completes all assigned tasks with follow-through.
- Proficiency in computer applications of word procession, spreadsheet, and databases.
The physical demands of the position are necessary for the employee to successfully complete his/her job. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of the job, the employee is frequently required to sit, talk, and hear. The employee is frequently required to walk distances, use hands and fingers to handle or operate computers, objects, tools, or controls, and reach with hands and arms. The position may require climbing and working from ladders.
The employee must occasionally lift up to 100 lbs., stand for long periods of time, operate machinery, and drive Academy vehicles. Specific vision abilities required by this job include close vision and the ability to adjust to distances and focus at various distances.
The position requires frequent bending, stooping, and walking. Work is indoor and outdoor. The Director is exposed to various weather conditions as well as harsh chemicals that must be handled properly to avoid any health hazard.